In recent years, hybrid working is on the rise with companies. Alternating presenteeism and teleworking has become a formula that appeals to both employers and employees. However, it is a mode of organization that is far from easy to set up and manage. To make it profitable for everyone, it is important to properly organize your hybrid workplaces. How ? Follow the leader.
Hybrid Workplaces: What is it?
What do we first mean by “hybrid work”? This term refers to a mode of business organization reconciling face-to-face and remote employment. Face-to-face work takes place in the company's premises, while remote work can be carried out both teleworking (from home) and in a coworking space.
Before Covid-19, few companies deigned to consider the prerogatives of such an organizational model. However, the health crisis has demonstrated the benefits.
In fact, hybrid employment stimulates employee productivity and efficiency. It improves well-being and quality of life at work. In addition, this system offers a better balance between professional and personal life. It has thus become an organizational standard and a lever for employee loyalty.
Given these facts and results, 84% of business leaders said they want to further deploy this way of working in the coming months. But this requires good resource management and hybrid workplaces.
Our advice for ensuring the implementation of hybrid working in your company
Although this new way of doing things has significant advantages, it is not without its setbacks. Poor organization of these hybrid workplaces can generate a lack of human interaction, significant demotivation or even an ergonomic problem. For the transition to be seamless, a thoughtful and concerted implementation strategy is required. As an Office manager, you can achieve this by considering the following points.
- Harmonize hybrid work with a common framework
Upstream, you must clarify the needs and expectations of your employees. The information collected will serve as a basis for developing a common framework and/or a teleworking charter with a clear framework and common rules.
This document will also specify the number of days of weekly teleworking, the locations accepted for remote working (at home or in coworking spaces), the collaborative tools for carrying out remote meetings, the arrangements for schedules and connection, etc. This list is not exhaustive and varies depending on the needs of the employees and the company.
- Ensure the material needs of your teleworkers
This means providing good autonomy to its employees when they work remotely. You must offer them a serene and ergonomic environment at home so that they can carry out their missions in the best conditions. This involves providing them with the necessary IT equipment: computer with a camera and a PC keyboard and mouse. You should also provide a headset for teleconferences, some essential office supplies and possibly dedicated furniture for optimal comfort.
- Reorganize your workspaces
It happens that with this alternation mode, part of your workplace remains deserted for a long period of time. To optimize the use of these empty offices, you can reduce the surface area of your professional spaces in order to save money.
It is also possible for you to digitalize your transition to this mode of working with desk sharing and thus allow your teleworkers to reserve and use a workstation on site.
- Maintain links with the team and maintain your corporate culture
It is essential to establish a healthy working environment to promote individual commitment and team cohesion. To do this, the Office manager can schedule days when all teams are face-to-face.
We will also think about establishing informal exchanges between colleagues, for more cohesion, through lunches and team building sessions.
Coworking spaces as a remote and face-to-face solution
Companies can choose to have their employees work from home or in coworking spaces. It is at their convenience.
Certainly, working from home gives the advantage of being able to go at your own pace and be comfortable. This also allows you to be closer to your family. However, this environment may present certain professional constraints, generally of a logistical and material nature.
A coworking space can then serve as an alternative, especially when your premises do not have enough workstations. These on-demand workplaces allow you, for example, to organize private meetings far from the hustle and bustle of a noisy house or to use equipment that you cannot make available to your colleagues.
At LOCKALL, we offer you temporary and on-demand accommodation solutions to help you manage your hybrid workspaces. As offers, we provide the following formulas.
- The craftsmen's house
These turnkey workspaces have the advantage of being flexible and functional. They are particularly suitable for craftsmen and small businesses needing a place to receive their employees face-to-face.
In this case, we provide them with private offices and workstations with this formula. It also gives you access to meeting rooms and workshops and fablabs. It can be rented by the day or month. With this option, you even benefit from direct access to a storage unit where you can store your documents and materials in complete safety.
- Offices and meeting rooms
If necessary, we allow you to rent an office or meeting room for a day or more. It depends on your needs. Get it easily, without obligation and at preferential rates.
- Fablab spaces
Designed as a research and development laboratory, our Fablab spaces allow you to bring your ideas to life thanks to a range of innovative tools.
To learn more about these hybrid workplace alternatives and their availability, please contact us. Our LOCKALL coworking spaces are located in Lognes 77.
